Artist Registration

All Artists must arrive in La Quinta and register on either Tuesday, March 3rd or on Wednesday March 4th. All large work and sculpture must register on Tuesday. The hours of registration are 9 am – 5 pm on both days. No Artist is allowed to check-in on Thursday, March 5 and set-up their booth. No Artist is allowed on the event site without proper event identification which one receives at registration. After an Artist registers they are allowed to be on the site until 9 pm on Tuesday and Wednesday evening to set-up.

After 6 pm on both days, only one gate to the site will remain open due to security reasons. This gate is the West Entrance Gate. If your booth is located on the East site of the civic center, it is a long way to haul your art. Make your travel plans accordingly. Registration is located at:

La Quinta Wellness Center
78450 Avenida La Fonda
La Quinta, CA 92253

If an artist requests a Large, Extra Large booth space or electricity, you will be notified once we have been able to confirm your request. Your option is to pay by check or by credit card that SCOPE Events, LLC has on file.

All payments must be paid by January 24, 2020 or you will be assigned a standard 12’12’ booth space.

  • Large Booth – 12’x24’ – an additional $300
  • Extra Large Booth – 12’x36’ or larger (could be irregular shaped)  – an additional $600
  • Electricity – Must use LED lights only –  $150

If for any reason your travel plans are delayed, it is imperative that you call the Helpline which is answered 24/7 at: 760-628-7770

Marketing Opportunities

Entice the patrons to be looking for your booth number as they enter the event. Here are two offers to promote yourself that have been proven successful:

La Quinta Art Celebration Event Program – a keepsake from the event. These are passed out as patrons wait in line at the entrance and are also available in advance in key hotels.

Southwest Art MagazineMarch issue (will be on newsstands and delivered to homes by Feb. 15, 2020). We plan on having an insert in this popular publication.

Hotel Info

Plan to check-in on your assigned set-up day (March 3 or 4) and check-out on Sunday, March 8th after the event ends or on Monday, March 9th. Book your accommodation quickly as March is the busiest month in the Coachella Valley! We were only able to obtain hotel blocks from 3 hotels.

Also consider VRBO, Airbnb and all other weekly home rentals. Artists rave about the positive experiences they have had through these channels. 

Embassy Suites by Hilton La Quinta Hotel & Spa

Located across the street from Old Town La Quinta. A 3 night minimum stay – $269 King suite; $289 Queen suite. They are holding 5 rooms for each category and will add as availability allows. Cut-off date is 30 days prior to the event. Call 760-777-1711.

Fantasy Springs Resort Casino in Indio

Owned by Cabazon Band of Mission Indians and highly regarded for its security – a block of 10 rooms under the name of “LQ Arts Celebration” for $159 per room plus resort fee. No taxes apply.

Fantasy Springs Resort Casino in Indio

Owned by Cabazon Band of Mission Indians and highly regarded for its security – a block of 10 rooms under the name of “LQ Arts Celebration” for $159 per room plus resort fee. No taxes apply.

Artist Gate Hours

These will vary throughout the event:

March 3, Tuesday – 9 am -9pm : Artists must wear credentials to access the event site. After 6 pm only the entrance gate will be open. All others are locked for security.
March 4, Wednesday – 8am – 9pm : Artists must wear credentials to access the event site. After 6 pm only the entrance gate will be open. All others are locked for security.
March 5, Thursday – 7am – 7:30pm : Artist Award Reception this evening from 5:30-7pm.
March 6 &7, Friday & Saturday : 8am-6pm
March 8, Sunday :  8am – 9pm
March 9, Monday – 7:30am – 12 noon : The park is open to the public

Parking

Each artist will receive one parking pass for the event and is required to use it. We encourage you to car pool with your assistants as parking is a premium and you do not want patrons to get discouraged and leave or arrive frustrated. This will not be beneficial to your sales. Also be respectful and do not block driveways or mailboxes within the village of La Quinta. The citizens of the city are our hosts for the week and are to be shown courtesy and gratitude.

Staking Your Booth

It is imperative in the desert to stake your tent with rebar that extends 24” into the ground and is securely taped to the leg of the booth. The Grounds Crew will be checking the booths to determine if they are properly secured as in the desert, wind can come up very quickly. You need to protect your artwork as well as your peers and event patrons. If you have any questions, please contact our staff or the grounds crew.

Every Artist must obtain:

A California Seller’s Permit

You need to obtain a Seller’s Permit: https://www.cdtfa.ca.gov/taxes-and-fees/faqseller.htm

An address in The City of La Quinta is required. The address below may be used.

78495 Calle Tampico

La Quinta CA 92253

A City of La Quinta Business License

Choose one of the applications below:

Your business location is outside the City of La Quinta https://www.laquintaca.gov/home/showdocument?id=40113

Your business located in the La Quinta https://www.laquintaca.gov/home/showdocument?id=40115

Artist Hospitality

Served on the Wellness Center Patio each morning from 8:30 am to 10 am and in the afternoon from 2 pm – 4 pm. In addition, each booth will receive a complimentary boxed lunch each day prepared by Bristol Farms. You will be selecting your individual lunch choices (and also able to order additional lunches for your helpers) from the menu that will be emailed to you in January. Bottled water is always available on the patio as well. We are in the desert and it is important to remain hydrated!

Artist Award Reception

An opening night party you will not want to miss! On Thursday, March 5th from 5:30 pm – 7pm enjoy the celebration and a taste from our favorite valley restaurants. Wine, beer and water are also complimentary and you may bring your Artist Assistants. It is an opportunity to mix and mingle with your peers, share stories about your first day at the event and find out who won the awards in 2020. Come celebrate with us!

Important Dates:

  • November 3, 2019 – Notification of jury results
  • December 1, 2019 – Participation fees due
  • January 3, 2020 – Cancellation deadline to receive one-half of the prepaid participation fee with an additional $30 administrative fee
  • January 10, 2020 – Deadline to purchase an ad in the event program
  • March 3 & 4, 2020 – Mandatory Artist Registration – 9 am – 5pm each day
  • March 5-8, 2020 – Festival Hours 10 am – 5 pm each day
  • March 5, 2020 – Artist Award Reception – 5:30 – 7 pm – Amphitheater
  • March 8, 2020 – 5:30 – 9 pm – Artists begin load-out
  • March 9, 2020 – 7:30 am – 12 noon – The park is open to the public